ANNUAL REPORT 2025 | 57 the 2026 AGM and voting at the 2026 AGM by shareholders or their duly appointed proxy(ies) or representative(s) in the case of corporate shareholder(s), are set out in a separate announcement to be released by the Company on SGXNet. Voting at General Meetings (Provision 11.4) Shareholders are given the opportunity to vote at general meetings either in person or in absentia by way of appointed proxy(ies). However, as the authentication of shareholder identity information and other related integrity issues still remain a concern, the Company has decided, for the time being, not to implement voting in absentia by electronic means. Pursuant to Listing Rule 730A(2), all resolutions to be proposed at general meetings and at any adjournment thereof shall be put to the vote by way of poll. Electronic poll voting will be conducted at the 2026 AGM. In support of greater transparency and to allow for a more efficient voting system, the Company has been conducting electronic poll voting since the 2012 AGM (except the 2020 AGM and the 2021 AGM in view of the Covid-19 situation). With electronic poll voting, shareholders present or represented by proxy (in person or using virtual meeting technology) at the meeting will be entitled to vote on a ‘one-share, one-vote’ basis. The voting results of all votes cast in respect of each resolution will also be instantaneously displayed on screen at the meeting. The detailed results setting out the number of votes cast for and against each resolution and the respective percentages will be announced via SGXNet after the AGM. An external firm is appointed as scrutineers for the AGM voting process, which is independent of the firm appointed to undertake the electronic poll voting process. Minutes of General Meetings (Provision 11.5) The Company also maintains minutes of its general meetings, which include the key comments and queries raised by shareholders and the responses from the Board, Management and/or the external auditors. The minutes of the general meetings are available on the Company’s corporate website and the SGX website within one month after the meetings. Dividend Policy (Provision 11.6) To better align with shareholders’ interests and enhance transparency and clarity of shareholder returns, the Board has enhanced its dividend policy and intends to declare ordinary cash dividends at least once annually, with a payout ratio of minimally 35% based on reported PATMI. The Group’s financial performance, projected cash flow, capital requirements for business growth and external factors will be considered when determining the dividend payout. For FY 2025, the Board recommended a final ordinary dividend of $0.25 cents per share. Together with the special interim ordinary dividend of $0.03 cents per share, which was paid in September 2025, the total ordinary dividend for FY 2025 amounts to $0.28 per share, representing a dividend payout ratio of 40%. The dividend payouts in the current and past four years are set out in the ‘Five Year Financial Summary’ section of the annual report. Principle 12: Engagement with Shareholders The Company provides advance notification of its financial results release dates via SGXNet. In 2025, the half year results were released within 45 days of 30 June 2025 and the full year results within 60 days of the financial year ended 31 December 2025. Details are set out in the ‘Calendar of Financial Events’ section of this Annual Report. When presenting the Group’s financial results, the Board aims to provide investors with a balanced and clear assessment of the Group’s performance and financial position, including commentary on significant trends and competitive conditions in the industries where the Group operates, as of the announcement date. For the financial year under review, the Group CEO and Group CFO provided assurance to the ARC and Board on the integrity of the half year unaudited financial statements. The Board, in turn, provided a negative assurance confirmation on these statements in accordance with regulatory requirements. The Company ensures that investors are notified of all material information in an accurate and timely manner. If an inadvertent disclosure is made to a select group, the Company will release the same information as promptly as possible via SGXNet. Financial statements and materials presented at the Company’s general meetings, including any price-sensitive information, are also released via SGXNet. Shareholders are notified of general meetings in accordance with regulatory requirements, and relevant documents are made available on the Company’s and SGX websites. In 2025, the following documents were made available to shareholders solely through electronic means, published on the (i) Company’s corporate website and (ii) SGXNet: • Notice of the Company’s 2025 AGM; • Proxy Form for 2025 AGM; • Annual Report 2024, including the Corporate Governance Report; and • Letter to Shareholders dated 8 April 2025, in relation to the (a) proposed renewal of the share purchase mandate; and (b) proposed renewal of the IPT mandate for interested person transactions.
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